Allen Family Center Administrative Coordinator
Company: Mary's Place Seattle
Location: Seattle
Posted on: May 8, 2024
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Job Description:
Description:The Allen Family Center Administrative Coordinator
is a passionate, dedicated, and experienced administrative
professional that supports our Outreach team and community
partnerships. The position is based at the Allen Family Center, a
collaborative community center located in the Mt. Baker
neighborhood of Seattle which serves homeless and housing unstable
families.The Allen Family Center Administrative Coordinator
actively engages in Mary's Place racial equity work - striving for
racially equitable outcomes and taking responsibility for creating,
maintaining, and affirming communities for people of color,
immigrants and refugees, trans and gender-non-conforming people,
and other populations who routinely encounter systemic
oppressions.This is a full-time non-exempt position that on
occasion may require the flexibility to work some weekends,
evenings and holidays. The hourly wage range is $25.00 - $27.00/Hr.
DOE. This position reports to the Allen Family Center Outreach
Manager. The Allen Family Center Administrative Coordinator works
full-time on-site at the Allen Family Center located in the Mt.
Baker neighborhood of Seattle. The regular schedule for this
position is Monday through Friday, 8:45 a.m. to 5:15 p.m.Key
Responsibilities Responsible for working with the Outreach Manager
in supporting programming and community outreach at the AFC
Responsible for the distribution, reconciliation, and reporting of
AFC donations, resources, and services Manage new employee physical
items including creating the new hire name badge, key fobs,
coordinating package delivery, filing facilities repairs, etc.
Manage the AFC's shared calendars in Outlook, and serve as the
point of contact for partner providers, community members, and
clients to schedule appointments with Allen Family Center staff
Provide administrative support to the Outreach Manager Attend
Outreach and AFC team meetings, prepare agendas and take minutes
for regular team meetings Provide oversight of seasonal
administrative projects and events planned for the community out of
the AFC May assist with or coordinate training attendance and
record keeping for AFC staff Maintain a presence at the front desk
to answer the door, greet visitors and assist staff in answering
questions as needed. Serve as the point of contact for all
incoming/outgoing regular mail and deliveries to/from the AFC Set
up and maintain the inter-office system to facilitate referrals to
Outreach Specialists/Coordinators and AFC partnership agencies
Ensure regular communication with leads in all partner
organizations Serve as the point person for office equipment
scheduling and maintenance. Maintain inventory and place orders for
resource room supplies at the AFC. Advise and support mediation and
conflict resolution of Allen Family Center staff, with the support
and supervision of the Outreach Manager Assist other Mary's Place
programs, such as Prevention and Housing, with administrative
projects and support, as directedRequirements:Skills/Qualifications
Required AA or bachelor's degree, or equivalent experience 2+ years
in an administrative support role; experience supporting multiple
groups or individuals, including leadership roles, is preferred
Proven track record to demonstrate a high level of discretion and
judgment, and the ability to maintain confidentiality of sensitive
client and staff information Highly organized; manages time and
prioritizes effectively, with the ability to manage multiple
activities and priorities at once and adapt to changing needs
Dedicated to meeting the expectations of the leaders and staff at
the AFC; able to speak up to communicate conflicting timelines and
needs at times Ability to excel in a collaborative and fast-paced
environment as well as in working independently Excellent written,
verbal and listening skills Establishes and maintains effective
relationships with clients and gains their trust and respect
Experience and accuracy in data entry (such as lists of names and
addresses) High level skills in Microsoft Office suite Experience
and comfort operating standard office equipment (computers, phone
systems, mail machine, photocopier) Highly motivated, resourceful,
flexible Possesses a positive attitude, calm demeanor, and sense of
humor, even under pressure Strong understanding of and commitment
to the Mary's Place mission of empowering women, children, and
families experiencing homelessness and of Mary's Place commitment
to equity and diversityPhysical RequirementsThe physical demands
described here are representative of those that must be met by an
employee to successfully perform the essential functions of this
job.
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Keywords: Mary's Place Seattle, Bellevue , Allen Family Center Administrative Coordinator, Administration, Clerical , Seattle, Washington
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