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Project Billing Specialist

Company: Prime Electric
Location: Bellevue
Posted on: January 11, 2022

Job Description:

Consistently recognized as one of Washington's Best Workplaces!

We are looking for Job Cost Specialist to help support PRIME Electric's Construction groups with a focus on project billings, budgets, cost management and other project administration tasks.

Our ideal candidate will be a hard-working professional able to undertake a variety of Job Cost/Accounting tasks and work diligently under pressure. This person will be comfortable working with a very high volume of deliverables and deadlines and demonstrate a high degree of attention to detail and accuracy. The Job Cost team is highly collaborative and emulates ultimate teamwork and strives to achieve and provide stellar customer service to our construction partners, clients and owners.

If you enjoy accounting, and a variety of tasks in a fast-paced environment working with a dynamic and fun team - apply today for immediate consideration!

Reports to Director, Manager and Supervisor of Job Cost, and provides support to all Project Executives, Project Managers and Project Engineers with all administrative tasks on projects from inception to completion.
Heavy focus on all Accounts Receivable related tasks & Job Cost Control & understanding of Cash Collection efforts.
Data Entry - high efficiency and accuracy required.
Prepare monthly substantiated cost billings for multiple projects per each Contract's terms by gathering supporting documentation (daily reports, field and staff timecards, material and sub invoices, tool and delivery logs, etc.). Submit substantiated cost billings to Project Managers/Executives for review and approval on time to ensure customer deadlines are met.
Ability to understand contract language & terms for preparation of payment applications and lien releases, and all other required documentation.
Review monthly Schedule of Values (SOV's) for accuracy.
Job Cost Control - Budget tracking and entry, monthly projections and variances on projects.
Coordinate and attend meetings with Job Cost, other Accounting Departments & Project Teams, while contributing and providing key information to team members.
Filing, scanning, and indexing.
Work with both internal and external project auditors - providing any requested reports & backup within deadlines.
Other duties and projects as assigned.

2+ years' experience in a role focusing on one or more of the following: Project Accounting, Project Contract Administration, Accounts Receivable Administration/Cash Collections, Job Cost Control. Associates/Bachelors in Accounting, Finance, Business Administration or related field recommended, or equivalent experience.
Experience working within the Construction Industry (Electrical, General Contractor, etc.) a plus
Intermediate to Advanced Microsoft Office Suite skills, especially Excel, required.
Adobe Acrobat or Blue Beam
Experience using Smartsheet a plus
10-key by touch
Solid understanding of, and experience with, Job Cost Accounting - Cost Control, Budgets, Projections, Contract Administration, Accounts Receivable Administration, focus on Time and Material/Substantiated Cost type billings.
Compliance - Lien Releases, Vendor Affidavits, Payment Confirmations, etc.
Understanding of Sales Tax, Use Tax, Reseller permits a plus
Experience with billing portals
Strong communication skills, both written and oral, with the ability to effectively, professionally, and diplomatically interface at all levels (customers, subcontractors, vendors, co-workers, peers, field personnel, managers and executives).
Must be detail-oriented, customer focused, exceptionally organized; possess a sense of urgency and ability to meet deadlines in a fast-paced environment.
Must have the ability to multi-task, prioritize and take the initiative to provide support/follow-up.
Must be self-motivated, hard-working, performance driven, and reliable.
Ability to work as part of a collaborative team.
Experience with, and understanding of, Public Works Contracts (Intents/Affidavits, Certified payroll, etc.) a plus.
Experience with Viewpoint/Vista Accounting Software a plus.

Competitive Pay
100% Medical, Dental, Vision Coverage *Covers employee & dependents with no premium cost to employee
Paid Time off and Holiday package
401k Program w/ Direct Benefit
Generous Profit Sharing and Discretionary Bonus Program
Life and Disability Benefit - long term disability included with no premium cost to employee
Mentorship Program
Education Reimbursement Benefit
Legal Benefit
Employee Assistance Program (EAP)
Wellness Program which includes paid health club membership
Onsite gym
Scholarships Program for Highschool Juniors/Seniors of PRIME Employees

*PRIME Electric does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs. PRIME hiring managers are not authorized to review or accept resume referrals from any agencies.

This employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws.

Keywords: Prime Electric, Bellevue , Project Billing Specialist, Accounting, Auditing , Bellevue, Washington

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