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Senior Executive Administrator

Company: Visa
Location: Bellevue
Posted on: September 17, 2022

Job Description:

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging - where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world - helping unlock financial access to enable the future of money movement.

Join Visa: A Network Working for Everyone.

This position will provide administrative support to the Value Added Services (VAS) - Acceptance site lead and management team within the Technology organization. This role is an individual contributor, responsible for performing business admin functions for our Bellevue location, as well as general assistance to staff within this organization.

JOB SCOPE

* Primary function consists of providing general administrative support to the department
* Act as a liaison, problem solver, and facilitator for the department
* Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts
* Provide support for site management and other senior leadership, including ones travelling to Bellevue
* Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists
* Help plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and other logistical arrangements
* Provide on-location support for team activities such as group meetings and team outings
* Manage local snack program, including coordinating vendor deliveries, placing orders, stocking and cleaning the station
* Coordinate on-boarding of new employees and contractors, and associated tracking
* Working with facilities to assist with space management, workspace move requests and submit facilities work orders
* Keep VAS - Acceptance common areas such as break rooms, scrum areas and meeting rooms tidy
* Assist with travel arrangements for visiting team members
* Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities
* Provide support for misc. projects and initiatives
* Create purchase requisitions and assist staff with expense reporting and Finance issues
* Manage and maintain budget and expense reports
* This role will require off-hours work and responsiveness, as well as occasional errands

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office two days a week, Tuesdays and Wednesdays with a general guidepost of being in the office 50% of the time based on business needs.

Basic Qualifications:

* Minimum of 6 months of work experience or a Bachelor s Degree
* 2-4 years of administrative experience, with some event planning and/or project coordination experience
* Customer service-focused, with a professional presence and a confident and approachable personality
* Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
* Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment
* Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
* Proficiency in managing calendars and organizing travel helpful
* Experience creating and/or supporting presentation development for senior management
* Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively
* Detail-oriented and able to complete work assignments with a high degree of quality
* Demonstrated initiative, flexible, highly organized and can anticipate and resolve problems before they escalate
* History of creative problem solving, ability to work well collaboratively and under pressure
* Positive and energetic personality that can help inject some fun into the focused, determined, software development teams onsite

Preferred Qualifications:

* 2 or more years of work experienceVisa has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees and visitors. As a condition of employment, all employees based in the U.S. are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

Keywords: Visa, Bellevue , Senior Executive Administrator, Accounting, Auditing , Bellevue, Washington

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