Office Administrator

Company: Prowess Consulting LLC
Location: Bellevue
Posted on: February 20, 2021

Job Description:

Prowess Consulting is looking for a versatile administrative assistant to join our team on a full-time basis.--Primarily internal, this role will support a variety of groups within Prowess such as the Executives, the SmartDeploy team, Services team, and Corporate Overhead team. The individual in this role will also be the main contact for tenants, building vendors and, occasionally, customers and clients. This is a full-time, 40 hours per week opportunity. The ideal candidate for this role is someone who is resourceful and will think quickly on their feet. *Must be local, work on site - 5 days a week (once office re-opens)*JOB DESCRIPTION:Support the general administrative needs of the business, and help manage the office building and office tenants. Willingness to take on other projects and functions to make Prowess and SmartDeploy great.General Admin Needs:----Manage general administrative requests----Manage mail, shipments, and deliveries----Corporate and project purchasing----Stock break room----Coordinate with contractors and outside suppliers for the building----Office events----Answer phones and receive guests (takes fairly little time)----Filing----Manage time card management system----Office organization and tidiness----Other duties as assignedBusiness Needs:----Some basic accounting work----May need to help backfill for invoicing and AP work----Help with projects on request----Coordinate and maintain business continuity and emergency preparedness plans----Update and improve company sharepoint site----Other duties as assignedOffice Building and Office Tenant Needs:----Help respond to inquiries----Escalate tenant issues----Find and coordinate qualified help to make necessary repairs----Maintain tenant files----Other duties as assigned----Main point of contact for tenants----Help maintain maintenance scheduleREQUIRED SKILLS AND EXPERIENCE:Must have:----Superior organizational skills----Excellent attention to detail----Ability to handle many concurrent tasks----Proven ability to prioritize----Professional verbal and written communication ability----Polished in-person presentation qualities----Ability to handle stress----Customer service experience or skills; likes to help people----Can troubleshoot problems and think outside the box----Enjoys working independently and as a team meber-- At least 1 year experience working in an office setting-- Must have reliable transportation----Willing to learn, hungry to grow----Must be able to lift 25 lbs Preferred:----Experience with business administration----Knowledge of common Windows-based productivity apps (Microsoft): Strong Outlook skills preferred----Microsoft Dynamics CRM experience----Someone with leadership/management potential (growth in prior jobs/leader in club, association, etc.)----Indication of scrappiness (has worked outside large corporations, started groups, has taken on a wide range of tasks in previous jobs)Desired experience:----Experience in a technology business----College education----Knowledge of accounting software----Experience in event planning----Experience in property management----Experience or interest in corporate social media

Keywords: Prowess Consulting LLC, Bellevue , Office Administrator, Administration, Clerical , Bellevue, Washington