Administrative Specialist B
Company: Kaiser Permanente Zion Medical Center
Location: Bellevue
Posted on: May 12, 2022
Job Description:
variable weekdays and alt weekends, holidaysProvide advanced
administrative support, using Microsoft Office software to prepare
correspondence, spreadsheets, reports and presentation material.
Maintain staff calendars and department files. Review and handle
mail; answer telephones. Participate in budgeting process. Handle
confidential material. Essential Responsibilities:
- Proofreads documents for typographical, spelling and content
errors.
- Maintains established databases, generates routine reports from
such data. May create spreadsheets/graphs using departmental
information.
- May track/monitor budgets, post data to ledgers. Reconciles
invoices and resolves discrepancies.
- Collects data with direction, formats ad hoc reports and
produces variance reports.
- Operates a variety of office equipment.
- May place order for supplies and office equipment.
- Uses a variety of word processing software to type letters,
reports, and presentation materials.
- May compose correspondence on own initiative for supervisor's
review and some without review. May include confidential
information.
- May perform desktop publishing.
- Maintains calendars, arranges appointments, meetings and travel
itineraries.
- Answers telephone inquiries, takes and relays messages and
greets visitors.
- Screens telephone calls/visitors, refers to appropriate staff
member.
- Explains departmental policies and procedures in response to
inquiries.
- May provide information to top level management, Board Members
and external customers or stakeholders.
- Establishes/maintains complex departmental filing system
including confidential departmental files and records.
- Sorts and routes department mail. Reviews/screens manager's
mail, researches issues and provides recommendations.
- Coordinates and organizes departmental projects, some without
direction, schedules complex meetings and prepares materials such
as agendas, timelines, reports and presentations.
- Takes and produces minutes for manager's review.
- May provide training and direction to other non-exempt
personnel on a routine ongoing basis. Basic Qualifications:
Experience
- Minimum three (3) years in administrative or comparable
experience.Education
- High School Diploma OR General Education Development (GED)
required.License, Certification, Registration
- N/A Additional Requirements:
- Writing and math skills.
- Customer service and communication skills.
- Initiative and analytical ability.
- Proficiency with software used by the department.
- Typing: 55 WPM.
- Skills testing as appropriate. Preferred Qualifications:
- Some College, Advanced education courses.
Keywords: Kaiser Permanente Zion Medical Center, Bellevue , Administrative Specialist B, Administration, Clerical , Bellevue, Washington
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