Company: Red Oak Technologies
Posted on: July 27, 2022
Red Oak Technologies is a leading provider of comprehensive
resourcing solutions across a variety of industries and sectors
including IT, Marketing, Finance, Business Operations,
Manufacturing and Engineering. We specialize in quickly acquiring
and efficiently matching top-level professional talent with clients
in immediate need of highly skilled contract, permanent or project
management based resources.
In small/mid-sized offices, the Office/FacilitiesCoordinator is the
only site support representative and often covers onsite
responsibilities for other business units such as IT and HR. Office
Manager supports the daily operation of the office, ensuring a safe
and productive office environment. The Facility Manager is
- Program Management - Review budget requirements for office
operations and submit to Global Director of Real Estate &
Facilities for final approval. Review invoices for all building
operations and provide approval as necessary.
- Building Management - Manage contracts and invoice submissions
for service providers such as janitorial, equipment support and
maintenance, security, parking. Interface with Building Management
team to ensure completion of Maintenance & Repair schedules for all
- Janitorial - Manage vendor relationship to ensure proper
cleaning and sanitation schedules for all workspaces. Review
janitorial scope of work to incorporate enhanced cleaning protocols
as communicated by leadership.
- Food Program - Maintain vendor relationship to oversee daily or
weekly operations including inventory management, restocking,
maintenance of equipment, and review of menu offerings. Services
include, but may not be limited to, the below:
- Snack & Beverage
- Coffee & Tea
- Construction - Support onsite construction or renovation
projects under the direction of the Global Director of Real Estate
& Facilities. Projects are contingent on approval of business cases
and funding appropriation. Support in the development of business
cases through sharing information related to the site, teams,
market, and other business critical inputs.
- Furniture Management - Coordinate with selected furniture
vendors on updates or changes to the office space. Review
contractor invoices and provide approval to the Global Director of
Real Estate & Facilities for final payment.
- Moves, Adds & Changes - Manage seat assignments and access
controls for all staff, including onboarding and offboarding.
Coordinate furniture changes, with the support of service providers
as needed, to ensure functional workstations for all assigned
- Emergency Response - Serve as onsite member of the Emergency
Response Team. Coordinate and support site leadership with
necessary emergency supplies and equipment.
- Reception - Manage and support the Reception Desk to provide
first point of contact service for all guests and visitors. This
can include, but is not limited to, guest registration (Envoy),
temporary badging, temporary workstation assignment.
- Mail Room - Manage the gathering and distribution of mail
received to the office and ensure access by the intended
- Copy/Fax - Mange the onsite services for the copy/fax machine
through the global contract. Coordinate with Global Director of
Real Estate & Facilities for additional contract requirements or
Additional Site Support
- HR - Act as onsite liaison for Human Resources Team to support
new hires assigned to the office. This can include, but is not
limited to, new hire orientation, communication of business
practices, site walks and information sharing, collecting and
sharing necessary hiring documents. Sending out email
correspondence to new hires explaining the first day itinerary and
directions to the office. Setting up new hires desk and providing
them with all the new hire swag.
- IT - Act as onsite liaison for IT Department to support new
hires assigned to the office. This can include, but is not limited
to, workstation and desktop support, help desk ticketing solutions,
and conference room technology support. Handling new hire equipment
request forms and receiving shipment of new hire equipment, prior
to employee start date.
Other Office Management
- Other Duties as Assigned - Supporting site senior leadership to
ensure effective office management, visitor, and client
JOIN RED OAK TECHNOLOGIES! Please check out our available job
opportunities: Let us help you find your next career
Keywords: Red Oak Technologies, Bellevue , Office Coordinator, Administration, Clerical , Bellevue, Washington
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