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Senior Administrative Assistant

Company: System One
Location: Bellevue
Posted on: September 14, 2023

Job Description:

Sr. Administrative Assistant - Seattle, WA area System One is seeking to contract with a highly talented and motivated candidate for the position of Sr. Administrative Assistant to the Engineering Management team. This position will provide focused administrative support on key priorities, project deadlines, and administrative activities in support of strategic initiatives. This position will also focus on managing the day-to-day administrative activities for the Engineering Executive Team. - Responsibilities

  • Partner with key Engineering stakeholders to support and track administrative workflows under Engineering purview.
  • Manage calendar, prioritize, and respond to internal and external requests for participation of the three Project Directors (Directors of Plant Delivery, Safety Engineering and Analysis, and Nuclear Fuel and Equipment Qualification).
  • Provide as-needed administrative support to Engineering Senior Managers and the Engineering teams.
  • Manage expense tracking and reconciliation and assist with procurement requests.
  • Prioritize, track, develop, and edit internal and external communication including items that are confidential and sensitive in nature.
  • Schedule meetings, coordinate material preparation and logistics, document proceedings, proactively track action items, and ensure work products are accurately captured in our client???s Document Control System.
  • Collect team input for Engineering updates and assist with recurring report production.
  • Maintain updates to Engineering???s electronic collaboration spaces.
  • Track and report Engineering staff???s professional development activities.
  • Coordinate complex domestic and international travel arrangements and logistics.
  • Manage monthly telecommunications reporting.
  • Manage logistics and planning timelines for visitors, events, and conferences.
  • Act as liaison with executive staff, administrative support team, and employee base.
  • Provide administrative support for development of presentation materials for key Engineering activities.
  • Assist both internal and external partners with travel logistics and onsite visits.
  • Manage and develop relationships with external parties including business partners.
  • Assist with coordination of the onboarding of new employees and contractors.
  • Communicate relevant information accurately and in a timely manner.
  • Manage the day-to-day administrative operations of the Engineering Department Managers. - Key Qualifications and Skills -
    • Bachelor???s degree preferred with a minimum of 5 years of related work experience. Relative experience will be considered.
    • Exceptional organization and time management skill???able to work independently and prioritize multiple tasks to meet changing deadlines and requests.
    • Demonstrated experience in maintaining confidentiality and privacy during sensitive situations in a dynamic and often changing environment.
    • Technical aptitude to be an effective liaison between departments.
    • Experience providing support and business administration of procedures and processes.
    • Proactive management of details, able to anticipate and solve problems with strong attention to detail.
    • Excellent written and verbal communication skills in the English language, including spelling, punctuation, and sentence structure.
    • High degree of proficiency with Microsoft suite of products (Outlook, Word, PowerPoint, and Excel).
    • Experience with Atlassian products (Jira, Confluence).
    • Ability to learn new computer tools.
    • Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input.
    • The successful candidate will possess a high degree of trust and integrity, will communicate openly, and will display respect and a desire to foster teamwork.

Keywords: System One, Bellevue , Senior Administrative Assistant, Administration, Clerical , Bellevue, Washington

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