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Administrative Assistant

Company: System One
Location: Bellevue
Posted on: September 15, 2023

Job Description:

Administrative Assistant ??? Seattle, WA area, 100% on site, travel expected This role will provide administrative support to senior level individuals in our Business Development and other corporate services functions and will provide critical backup support for our Executive Assistants. The ideal individual will use their proven experience and ???can-do??? attitude to manage and execute tasks in an efficient manner. -

  • Provide administrative support for meetings, by planning and welcoming guests and ensuring our client's Facility Access Procedures are followed. Meetings in our office or laboratories will require extensive pre-planning to ensure compliance standards and facilities needs are met.
  • This administrative role will be heavily relied on for presentation and document support to ensure any presentation or document that they assist with meets high standards that are properly representative of our organization. Specifically, they will help with presentations, logistics, internal communications, and assist with editing/proofreading documents electronically including presentations (Word and Power Point), spreadsheets (Excel), and possibly Visio documents
  • May be requested to provide Executive Assistant (EA) support if an EA is out of the office or otherwise needs additional help
  • May be requested to assist with entering data and preparing expense reports
  • Assist with management of calendars; meeting and event scheduling including clearing calendar conflicts for multiple participants
  • Assist with ordering food for events, meetings, setup and cleanup
  • Other meeting organization and preparation, calendaring, travel and itineraries
  • Other support for large meetings and events including in-person execution
  • Other administrative requests in support of team members or other duties as assigned
  • Copy, scan, file, and track a variety of documents Key Qualifications, Requirements and Skills:
    • Minimum three years of equivalent level administrative support experience
    • College graduate or relevant administrative training and education in business, office administration or secretarial services
    • Must be able to work on-site at our client's Bellevue location.
    • Excellent oral and written communication skills in English
    • Advanced proficiency in MS Word, Excel, Outlook, and PowerPoint, Visio
    • Excellent grammatical, editing and proofreading skills
    • Excellent organizational and prioritization skills
    • Maintain high levels of discretion and judgment when handling confidential and proprietary materials
    • Exceptional attention to detail
    • Ability to problem-solve, multi-task and be flexible
    • Ability to work in a busy, frequently interrupted setting
    • Conduct and present oneself in a highly professional manner with both internal and external clients and personnel
    • Proven ability to work independently with little or no supervision
    • Ability to receive and provide constructive feedback on work performance
    • Ability to recognize needs and exercise good judgment in how and when to take initiative to accomplish tasks
    • Occasionally work overtime and at hours that accommodate international business and meeting schedules
    • Personal transportation required as well as ability to drive, when needed to other work locations where meetings or tours may take place.
    • The successful candidate will possess a high degree of trustworthiness and integrity, communicate openly and display respect and a desire to foster teamwork.

Keywords: System One, Bellevue , Administrative Assistant, Administration, Clerical , Bellevue, Washington

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