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SR Leave Program Administrator

Company: Savers / Value Village
Location: Bellevue
Posted on: September 17, 2022

Job Description:


Job Description

Senior Leave Program Administrator


Be a key part of a team that has the strength and support to stay on top of the ever-changing world of absence management in the US. This is an exciting time for the Sr. Leave Program Team and this position will be involved building and implementing a new HRIS and Leave process for the US Team Members.

The Sr. Leave Program Administrator administers all types of leave of absence in the US, working with cross functional teams, including payroll, benefits, and compliance. The Sr. Leave Program Administrator oversees and administers leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), State Paid Leaves, the Americans with Disabilities Act (ADA), local leave laws, and short-term or long-term disability plans.


  • Administer leave of absences based on Federal and US State and Local leave regulations and protections, and other applicable laws or company policies
  • Manage the leave administration process from initial notice of the need for leave to the employee's return to work. Gather and ensure completion of required paperwork, including medical certifications, determine eligibility, designate, or deny leaves as appropriate, recertify, and track and account for time used.
  • High degree of professionalism with ability to deal sensitively with confidential material
  • Process leaves applications in HRIS system
  • Demonstrated ability to identify and anticipate client needs, convey appropriate options, and make recommendations for implementation
  • Provide guidance to team members as it relates to their applicable leave of absence policy
  • Distribute required communications to team members and managers
  • Ensure compliance with federal, state, and local legislation requirements regarding leaves of absence
  • Tracking and recording leave hours in Kronos to ensure correct pay
  • Coordinate cross functionally with payroll, legal and benefits, as necessary
  • Reporting and metrics on leave case management as required
  • Perform other related duties as assigned
    Required, Skills and Abilities:
    • Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, and other applicable laws
    • Excellent English-language written and verbal communication skills, bi-lingual is a plus
    • High attention to detail and ability to manage to deadlines
    • Demonstrated leave administration or similar experience
    • Understanding of employee health and welfare benefit plan structures
    • Excellent Excel skills, and proficiency in office suite or similar software
    • Demonstrated experience working with payroll and/or HRIS systems
    • Strong interpersonal skills with decision-making, problem-solving, and analytical skills
    • Ability to build relationships with and confidence among leaders and employees by being a subject matter expert and delivering consistent results
    • Demonstrated ability to work effectively with all levels of the organization and cross functional teams
    • Ability to thrive within the Savers work environment and culture
    • Ability to think critically and provide appropriate solutions
      Minimum Required Education, Training and Experience:
      • 3+ years of leave administration or similar experience
      • PHR/SPHR or SHRM-CP/SCP (preferred)
      • Associate or bachelor's degree (preferred)
        Physical & Mental Requirements:
        • Ability to sit, stand, walk, push, pull, reach overhead with hands and arms, and bend to the floor, stoop, kneel or crouch.
        • May need to lift and/or move up to 10 pounds of occasionally
        • Prolonged periods sitting at a desk and working on a computer
        • Ability to express or exchange ideas by means of the spoken word, with or without accommodation.
        • Ability to receive detailed information through verbal communication, with or without accommodation.
        • Ability to receive detailed information visually through written communication (both physical and electronic), with or without accommodation.
          FLSA Status: Exempt

          Tools and Equipment Used: Laptop, phone

          Travel: Minimum travel required, once or twice per year

          Work Address: Remote/Boise Idaho, preferred

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          This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Keywords: Savers / Value Village, Bellevue , SR Leave Program Administrator, Hospitality & Tourism , Bellevue, Washington

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