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Ingredient Merchandising Coordinator-Professional

Company: Axelon Services Corporation
Location: Bellevue
Posted on: March 18, 2023

Job Description:

Ingredient Merchandising Coordinator - 6 Months

Schedule: 7:30 to 4:30 PST

should be in PST time zone(Washington,Oregan,Idaho)

Key responsibilities include entry of transactional data into the appropriate operating systems, record maintenance for both purchase and sales, completion of the transactional piece of transportation logistics, assisting the Merchandiser with freight negotiations, handling Customer / Supplier requests & issues. You will also coordinate with the Accounting Department to insure timely processing of invoices / payments, reconciliation of receipt discrepancies and reconciliation of invoice discrepancies.

Experience-Education (Required):
" Associate Degree and 3 plus years experience from Manufacturing/Distribution, Warehousing, Logistics or Freight Management environment.

Experience - Education (Preferred):
Bachelor s Degree and 3 plus year of experience from Agricultural background desirable.

Competencies-Skills (Required):
" Good verbal and written communication skills.
" Must possess sound time management and strong work ethic.
" Proficient in Microsoft Office including excel, access, and outlook.
" Possesses strong Integrity; Customer focus; Problem solving/decision making; Organization & planning skills.
" Strong attention to detail and follow-up skills with the ability to identify and resolve problems
" Collaborates with team members and communicates relevant information to leadership.
" Ability to thrive in a fast-paced work environment, consistently meeting deadlines and remaining calm under pressure.


  • Ordering all inbound materials either internal or external
  • Dispatch and schedule all transloading and product delivery
  • Track and maintain inventory levels that allow for a balance between spot sales and mitigation of rail demurrage
  • Weekly, monthly, and year end reconciliation of inventory
  • Maintain and manage a matrix of freight options and rates


    • Manage all (rail and container) inbound scheduling, tracking, application, inventory, and dispatch for all WCS locations

      Rail PNW

      • Order and manage all PNW rail orders with suppliers to all locations (including transload sites, PAN Mills, and JV destinations)
      • Trace and manage shipments to ensure a revolving inventory for spot and contract applications (PNW Logistics Sheet)
      • Work with corporate logistics on any rail issues such as: movement, bad orders, overweight, and other operational issues
      • Demurrage:

      • Work with accounting for invoice payment
      • Check with transload sites to confirm placed and released dates
      • Set up invoices to charge back demurrage if it applies such as EPL direct ship orders

      • Momentum Admit contact for any issues within the application and approves/denies new user requests

        B2B - Millrun

        • Responsible for all coordination and dispatch off the ADM/Grain Craft FOB contracts
        • Maintain all purchase and sales contract applications


          • Complete functions to supplier client marketing plant such as:

          • Billing of rail cars via RSI s website
          • Generates and sends customs invoices for rail cars and trucks to customs broker
          • Maintain all purchase and sales contracts, scheduling, and contract applications
          • Work with corporate logistics on any rail issues such as: movement, bad orders, and other operational issues
          • Responsible for all coordination and dispatch of direct ship trucks to Idaho and Utah
          • Maintain and manage a matrix of truck freight options and rates


            • SmartSoft Super User
            • Maintain and manage excel file containing information on all customers in trade area
            • Print and mail all sales and purchase contracts for all locations weekly (Wednesday)

              B2B Ground Corn

              • Responsible for all back-to-back (B2B) support (dispatch, coordination, tracking, invoice, etc.) on all commodities in trade area


                • Trace and manage shipments to maintain a suitable balance of inventory


                  • Maintain and manage excel file containing information on all customers in trade area
                  • Print and mail all sales and purchase contracts for all locations weekly (Wednesday)
                  • Generate sales and purchase contract recap for all locations weekly (Mondays)

                    Additional Responsibilities:

                    • Uniformity and evolution of Excel worksheets used to dispatch trucks, track and order rail, and plan for replacement for each transload site so they are identical in appearance and function
                    • Contract application and maintenance (purchase and sales) SmartSoft sales contracts need to reflect live date

                    • Close sales contract when SO is ship confirmed
                    • Close direct ship contract once exported into E1

                    • Update filing and record retention to meet compliance with corporate policy, which is located in The Source

                    • Similar in scope to other GIT office

                    • Generation of a freight matrix database that allows for arbitrage and utilization of backhauls, kept in S-Drive with freight rates and quotes
                    • Housekeeping of S-Drive files
                    • Creating, streamlining, and updating of training materials
                    • Work with Accounts Payable on any invoice issues or discrepancies
                    • Work with Credit on customer accounts such as setting up new customer
                    • Work with Credit if there are late accounts, communicate with customers if they have questions on statements, invoice due dates, etc.
                    • New customer set-ups, or account re-activation
                    • Coordinators with marketing plants should be familiar with the Momentum system a web portal that provides client vendors to complete contract transparency and the means to interface shipment details within Purina Animal Nutrition and SmartSoft. Contracts entered in SmartSoft for GIT business will be displaced on Momentum web application for suppliers.

Keywords: Axelon Services Corporation, Bellevue , Ingredient Merchandising Coordinator-Professional, Hospitality & Tourism , Bellevue, Washington

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