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Executive Assistant

Company: Fuel Talent
Location: Bellevue
Posted on: March 27, 2020

Job Description:

Executive Assistant to the CEO We are searching for a top Executive Assistant to support a dynamic and highly respected CEO in Bellevue. This role will provide executive-level administrative support in all areas and facets along with logistical support where necessary in-regards to organization goals and priorities. This individual will organize meetings, coordinate travel, and draw on organizational resources to deliver outstanding quality in all assigned projects. The ideal candidate will be a problem solver that is proactive and is forward thinking to always be one step ahead. Ideal candidates will also have outstanding communication along with excellent writing and editing skills. This is a rare opportunity to support a dynamic CEO within a highly respected organization while continuing to grow your career over time. Responsibilities: Ability to extend CEO when CEO is out of the office/on travel by participating actively in internal events and external community networking opportunities. Develops strong partnerships with those in organization as well as external stakeholders, i.e., peers on the client side. Deep understanding of the CEO's shifting priorities, and working with other executives, designs a strategic CEO schedule that optimizes for her effectiveness, keeping both short- term and long-term objectives in mind. Manages CEO email; bringing in the right stakeholders to help move items forward when CEO is away from email. Maintains online and hard copy archives; files relevant email of archival importance. Manages detailed logistics, briefings, and follow up for all CEO meetings, internal and external. Provides global support to CEO when CEO is on business travel. Manages coordination of business/personal priorities/travel, along with business travel. briefings and technology support Manage CEO's social media platform (Twitter, Linked-In, Facebook, Instagram, etc.); develop and post content ensuring a strategic voice. Partner with Marketing to develop a range of communications. Writes, edits and proofreads correspondence in behalf of CEO; drafts reports and other communication including trip reports, status reports and other related documents. Manages CEO office area and CEO Conference room, ensuring it is relevant and maps to the agency brand and values. As appropriate, screen incoming calls, correspondence, interoffice materials; determine priority and respond appropriately. Make recommendations regarding appropriate action and follow-up. Responsible for tracking and entering CEO time and accomplishments. Coordinate annual Performance Management process for CEO's direct reports. Manage career development and performance of direct report, managing up to senior staff on crisis issues, and client/team satisfaction while holding the team accountable to demonstrating agency values. Other job duties as assigned. Qualifications: Bachelor's degree in Business Management, Marketing, Communications or other administrative training in business, office administration or related field highly preferred. 5-7+ years' equivalent level of experience in a fast-paced and demanding environment, with 1-2 years of managerial experience preferred. Strong project management, writing and presentation skills required. Ability to accurately keyboard at 60+ wpm with excellent grammatical, editing, and proofreading skills. Previous experience working in a highly collaborative, diplomatic, influential and persuasive environment; Ability to be a magnet for clients, partners, employees. Proficiency with Microsoft Office suite (particularly Outlook, Word, SharePoint, PowerPoint and Excel) Constantly search for fresh, innovative ways to approach job, in order for CEO to make greatest impact. Must be adept at creative problem solving on the fly and thinking on your feet. Ability to work in a team setting with diverse personalities as well as to work independently with little to no supervision Ability to be objective and discreet with sensitive information; exercise high degree of confidentiality in all aspects of role. Exceptional diplomacy and a proven ability to manage a variety of stakeholders. Customer service orientation is a must. Able to handle competing requests within fast-paced environment. Must be able to work at least 45 hours per week with a flexible schedule, working to provide 24/7 support to the CEO. Could involve long hours/weekends Experience working globally or with colleagues in multiple locations. Ability to travel up to 10%, occasionally work from an offsite location, such as 1 - 2 days per month, for business-related needs Strong presentation and communication skills along with the ability to read, write and speak English fluently Must demonstrate a humble no-task is too big or too small attitude

Keywords: Fuel Talent, Bellevue , Executive Assistant, Other , Bellevue, Washington

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