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Retail Construction Project Coordinator (Virtual)

Company: Jones Lang LaSalle Incorporated
Location: Bellevue
Posted on: February 25, 2021

Job Description:

Bellevue, WA Responsibilities Owner's representation for Client specializing in the delivery of fast-track retail construction projects:

  • Ability to work in close coordination with the Client, and various JLL Team members to effectively support a high volume of projects in various stages of the project lifecycle as part of multiple multi-site programs.
  • Provide Superior Client Service delivering Projects; providing proactive and transparent communication to all Team members.
  • Identify and escalate project risks associated with scope, schedule, budget, quality and project close.
  • Maintain a proactive focus on meeting client and project requirements in a timely and cost-effective manner.
  • Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including managing financial data and project record documentation.
  • Coordinate all Template changes for each Program Manager, working with Finance and Procurement to add or modify line items to enable the Project Team to issue purchase orders efficiently through a standard method.
  • Receive, review and process quotes and change orders within the Client's financial systems.
  • Monitor vendors to ensure the timely submission of invoices directly to the client's AP system
  • Investigate parked invoice and GR/IR Reports, providing feedback on recommended resolution to the Finance and Procurement Teams.
  • Perform Goods Receipts (GRs) within the client's financial system based on milestones being marked as complete in the project management software.
  • Prepare reports and meeting minutes.
  • Collect, validate and post required Unconditional Lien Waiver documentation for all assigned programs / projects.
  • Actively contribute to documenting Cost Saves, and other bench marking data.
  • Actively work with Team members to develop Case Studies, Best Practices, and Continuous Improvement Ideas.
  • Work with the Operations Manager to develop and maintain Advanced Analytic Reporting required by the Client.
  • Work with the Operations Manager to maintain Client Field Manual / Playbook information & provide Team members with re-fresher training.
  • Effectively manage specialty innovation projects as required to support the Team's innovation objectives.
  • Assist with other program or project related tasks as identified by the Operations Manager.
  • Comply with all Jones Lang LaSalle policies and procedures, including but not limited to ethics and business practice.
  • Work closely with the Project Manager on project close-out process.
  • Work closely with the Project Manager to establish and submit the General Contractor's Project Amendments accurately.
  • Additional responsibilities include administrative duties, may include but not limited to: making travel arrangements, processing expense reports, organizing lunches, scheduling and hosting meetings. Qualifications
    • Associate or Bachelor's Degree from an accredited institution preferred
    • Practical experience as part of a Quick Retail project/construction management team preferred
    • Detail oriented and organized with strong analytical skills
    • Strong interpersonal skills with an ability to interact with executive level internal clients
    • Must be able to identify and manage multiple priorities, and have the flexibility to work as part of a Team or independently as needed to support the objectives
    • Excellent written and verbal communication skills
    • Proficient with Microsoft Office Suite required
    • Travel only required as an exception for special events when required Required Skills:Adapting Quickly, Analytical Techniques, Communication, Microsoft Office, Oral Communications, Strong Interpersonal Skills Optional Skills: JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For additional details please see our career site pages for each country. For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here . Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Posted 2 Days Ago Full time REQ133730 About Us JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries and a global workforce of more than 93,000 as of December 31, 2019. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit

Keywords: Jones Lang LaSalle Incorporated, Bellevue , Retail Construction Project Coordinator (Virtual), Professions , Bellevue, Washington

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