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Global Payroll Analyst

Company: Smartsheet Inc
Location: Bellevue
Posted on: April 4, 2021

Job Description:

Smartsheet is looking for a--Payroll Analyst--with experience to join a growing HR/Total Rewards team in a high-growth Software as a Service (SaaS) company. You will provide direct employee payroll support globally, processing and completing payroll batches, reconciling, and taking on other payroll tasks as assigned. You are super detail-oriented, curious, and analytical. You have exceptional communication skills and the ability to think outside the box for problem solving and solutions. We are looking for process improvers that can easily pick up and oversee the payroll operations responsibility. There is a wealth of knowledge to be learned and we're looking for a team player that is excited to jump right in! In 2005, Smartsheet was founded on the idea that teams and millions of people worldwide deserve a better way to achieve their very best work. Today, we provide a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better outcomes. You will report to our Payroll Manager and can work in our Bellevue, WA office or be remote. You Will:

  • Help with US and International payroll processing for Australia and UK
  • Prepare, reconciling and processing of Stock payrolls
  • Help with the registration for new State/SUI/Local payroll tax and add the new State/SUI/Local tax jurisdictions into Workday
  • Calculate off-cycle terminations for the US employees
  • Monitor the administration of Workday Time & Attendance and process timesheets for hourly employees
  • Process and reconcile global payroll for 1800+ employees (and growing)
  • Partner with AP and Tax/Treasury on funding requests globally
  • Work with third-party vendor (OSV) to create payroll cases and process off-cycle adjustments
  • Help with external audits (e.g. 401(k) audit, worker's compensation, multi-jurisdictions tax) by providing supporting records and documentations
  • Reconcile payroll tax deposits and Quarterly returns
  • Year end - W2/W3 reconciliation and reporting
  • Keep informed of federal, state and local compensation laws and regulations to ensure company compliance
  • Directly assist employees and managers in payroll-related questions or issues
  • Can research payroll issues, demonstrating high analytical ability, knowledge of best practices, and an understanding of federal and state payroll tax and labor law developments
  • Maintain confidential information with the highest degree of integrity and privacy
  • Work with HR Ops, Benefits, Compensation, Stock and Accounting teams to document payroll changes and processes
  • Other responsibilities include participate in special projects, or ad hoc analyses as assigned. You Have:
    • 5+ years direct payroll experience processing multi-state payroll for 1800+ US, UK and Australia employees
    • Experience with local, state, and federal payroll and tax laws
    • Experience with international payroll (UK and Australia)
    • Experience with Smartsheet and Workday Payroll
    • Familiarity with Fidelity, CloudPay, OSV Atmosphere or other payroll and HR equivalent systems
    • Experience with stock-payroll transactions (ESPP, ISOs, NQs and RSUs) and reconciliations
    • The ability to work with individuals inside and outside Smartsheet in a way consistent with our values and commitment to service
    • Direct and clear written and verbal communicator
    • Strong attention to detail with high level of accuracy
    • Ability to work independently, manage shifting priorities, demonstrate good personal judgment, and handle tasks
    • Handle workload fluctuations and multiple requests
    • Advanced level of proficiency using Microsoft Office (Vlookups, and Pivot tables) and Google sheets for Work
    • Experience with accounting, taxation, and finance concepts as it relates to payroll
    • Adaptable to a fast-changing work environment while able to work well under stress and tight deadlines.
    • Knowledge and mindset for automation and improvements to improve processes for scalability
    • 100% employer-paid medical, dental, and vision coverage for full-time employees
    • Equity - Restricted Stock Units (RSUs) Equity with all offers
    • Lucrative Employee Stock Purchase Program (15% discount)
    • 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
    • Monthly stipend to support your work and productivity
    • 15 days PTO to start, plus Flexible Sick Leave
    • Teleworking options from any registered location in the U.S. (role specific)
    • Up to 24 weeks of Parental Leave
    • Personal paid Volunteer Day to support our community
    • Opportunities for professional growth and development including access to Audible for Business and LinkedIn Learning online courses
    • Company Funded Perks, including a counseling membership, primary care membership, local retail discounts, and your own personal Smartsheet account Equal Opportunity Employer: Smartsheet is an Equal Opportunity Employer committed to fostering an inclusive environment with the best employees. We provide employment opportunities without regard to any legally protected status in accordance with applicable laws in the US, UK, and Australia. If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know. At Smartsheet, we strive to build an inclusive environment that encourages, supports, and celebrates the diverse voices of our team members who also represent the diverse needs of our customers. We're looking for people who are driven, authentic, supportive, effective, and honest. You're encouraged to apply even if your experience doesn't precisely match our job description-if your career path has been nontraditional, that will set you apart. At Smartsheet, we welcome diverse perspectives and people who aren't afraid to be innovative-join us!-- At Smartsheet, we strive to build an inclusive environment that encourages, supports, and celebrates the diverse voices of our team members. Individuals seeking employment at Smartsheet are considered without regards to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category in the US, UK, and Australia.

      Below is a set of voluntary demographic questions. If you choose to complete them, your responses will be used in aggregate to help us identify areas for improvement in our programs. Your responses, or your choice to not respond, will not be considered in the hiring process. Any information that you provide will be recorded and maintained confidentially.

      For definitions of any of the following terms or to read more about your rights, please visit the EEOC website here .-- I identify my gender as:
      Male
      Female
      Non-binary (inclusive of bigender, agender, androgynous, gender fluid, or gender non-conforming)
      I prefer not to say
      I identify as transgender:
      No
      Yes
      I prefer not to say
      I identify my race / ethnicity as (select all that apply):
      Alaska Native / American Indian / Indigenous/Aboriginal / Native American
      Black / African-American / Black-British / Caribbean
      Hispanic / Latinx
      East Asian (Chinese / Hong-Kong / Japanese / Korean / Mongolian / Tibetan / Taiwanese)
      Middle Eastern / North African
      Native Hawaiian / Pacific Islander
      South Asian (Bangladeshi / Bhutanese / Indian / Nepali / Pakistani / Sri Lankan)
      Southeast Asian (Burmese / Cambodian / Filipino / Hmong / Indonesian / Laotian / Malaysian / Mien / Singaporean / Thai / Vietnamese)
      White / European
      I prefer not to say
      My veteran status is:
      Yes, I am a veteran
      No, I am not a veteran
      I prefer not to say
      My disability status is:
      Yes, I have a disability (or previously had a disability)
      No, I do not have a disability
      I prefer not to say

Keywords: Smartsheet Inc, Bellevue , Global Payroll Analyst, Professions , Bellevue, Washington

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